Purchasing

Main Features

• Multi-Company

  Requisitions and purchase orders can be produced in the name of several different companies and different company logos can be printed on documents as required.

• Multi-Location

  For companies with multiple locations and vessels the purchasing process can be progressed through various locations. For example a requisition can be raised on the rig, passed into the main office for purchase, received at a base office then manifested to the rig.

• Multi-Currency

  An unlimited number of currencies can be used. Prices are converted to the master currency. Both local and master prices are stored.

• Requisitions

  Requisitions can contain up to 999 items. Items can be stock, non-stock or service items. Up to 99 purchase orders may be created from a single requisition for different vendors.

• Approvals

  A flexible and rights based approvals process. User approval limits can be set up and controlled as required.

• Account Codes

  Account codes can be allocated to each line item to allow the tracking of costs. The user can be forced to enter valid account codes.

• Budgets

  Line items using budgeted codes have a predetermined annual budget which is automatically split into a monthly budget. Other budget types for high cost items have a budget predetermined separately for each month. Capex is also monitored. Budget reports can be run to show spend on order or on receipt.

• AFEs

  High value items of expenditure that require an authorization for expenditure (AFE) code are handled. Build up a list of AFEs with expected costs, assign to requisitions and monitor the costs using the AFE report.

• Link to Stock

  Requisition items can be selected directly from the Stock List (if the TAG Stock Control module is used in tandem with the Purchasing module) and received items are automatically placed into stock, updating stock levels, on order values, source information etc.

• Order Progressing

  Colours and check boxes in the main purchasing screen show the status of requisitions. Overdue requisitions and items are clearly identified making it easy to progress outstanding orders.

• UK Customs and Excise

  Monitors and controls the movements of customs controlled goods under the UK Continental Shelf regulations. IPR items are tracked as they move through the system.

• Printed Documentation

  Requisition, Purchase Enquiry, Purchase Order, Goods Received Note, Manifest, Pro-Forma etc.

• Attachments

  Files of any type or links to websites can be attached to a requisition to allow a quick link to relevant information. For example certificates, quotes, email correspondence and links to supplier websites.

• Reporting

  Reports are available to report on all parts of the purchasing data from outstanding items, accounts reconciliation and manifesting. The majority of reports can be produced in Excel as well as on screen, printer or PDF.

Options

• Manifesting

  Enables the shipping of goods within your company.
  Manifesting features may be switched off for those customers who have no need of them.

• Automatic Attachments

  PDF versions of Purchase Enquiries and Orders can be automatically attached at the point of issue.

• Frame Agreements

  Frame agreements can be entered and stored in TAG with agreed prices stored against stock items. Raise frame agreement requisitions quickly and easily.

• Commercial Invoices

  An extension to the manifesting facility giving detailed information about shipments for custom’s purposes.

• Transfers

  Enables requisitioned and non-requisitioned items to be added to manifests for transfer internally or externally.

• Link to Accounts

  Two-way data exchange to your accounting system can be set up as required. For example account code, company and currency data can be imported into TAG from the accounting system while purchase and receipt information is exported out of TAG into the accounting system.